Jobs and Internships
Grants Expense Processing Clerk
U.S. Anti-Poverty Campaigns Intern
Reporting to Director of Grants Administration, the Grants Expense Processing Clerk is responsible for first review and related follow up of expenses to ensure organizational compliance.
The Grants Expense Processing Clerk is accountable for 1) reviewing and preparing expenses to ensure that they adhere to organizational and grant requirements and meet organization and grant timelines, and 2) providing guidance and support to staff to resolve staff expense forms and errors. This position plays a significant role in ensuring appropriate use of grants funds and guiding staff toward full organizational compliance and supports overall expenses submission thus leading to timely grants reporting and overall organizational planning and reporting of activities and costs.
- Reviewing and preparing expenses
- Assist in processing a large volume of grants expenses including staff reimbursements, credit cards, and consultant and vendor payments.
- Use a set of guidelines for staff expense form review to conduct first review/feedback to staff member
- Collect all receipts/information needed for credit card charges
- Assist staff in preparing check requests and wire transfer requests for the payment of consultant fees and vendor invoices
- Assist in obtaining relevant physical and electronic documents for annual audit as needed
- Apply coding that is known for travel bookings or other invoices (potential to increase coding responsibility as role grows in knowledge/know-how)
- Providing guidance and support to staff to resolve staff expense form needs and errors
- Providing guidance and support to staff to resolve staff expense form needs and errors:
- Provide guidance and support to staff based on their completion of forms and relevant requirements to ensure that all forms are correct and complete
- Conduct follow up as needed to ensure all expenses and related corrections are submitted in a timely and complete manner
- Support staff members in preparing their expense forms for travel and ongoing reimbursable costs as needed
- At least one work experience/internship in a professional office setting. Preference for experience specifically in coding and/or reconciling expenses, as well as other support /administration related areas
- Standard office etiquette, ability to apply sound judgment to carry out instructions furnished in written or verbal form
- Experience in software applications including Microsoft Word, Outlook, SharePoint, Adobe Acrobat
- Experience using Excel and comfort in reviewing information within this format
- Strong organizational skills; Accuracy and attention to detail
- Ability to learn and apply guidelines to large amounts of information
- Ability to focus on repetitive work and also to multi-task and set priorities in a flexible manner to address changing needs and tight deadlines
- Skilled in fostering communications for successful work within a team/department and able to communicate precise information to other staff members. Pleasant and helpful phone/email and interpersonal manner, customer service-oriented
- Ability to handle confidential information with discretion
- Positive attitude, commitment to high quality work
HOW TO APPLY
Applications will be reviewed as they arrive, and interviews with qualified candidates will be scheduled immediately. Please send cover letter, resume, and a writing sample to [email protected]. "Grants Expense Processing Clerk " must appear in the Subject: line of your email.
RESULTS is an equal opportunity employer. All employment decisions are made without regard to race, color, religion, sexual orientation, gender identity, age, disability, national origin, or any other protected status. For more information about RESULTS, please visit our website at www.results.org.
MINIMUM EDUCATION REQUIRED
Duties listed are subject to change based on interest and organizational needs. This internship is unpaid and requires at least a 3 day/week commitment for 2.5 months or more.
#1: Collaborate on strategic planning for both legislative strategy and grassroots expansion of RESULTS in the U.S.
- Participate in weekly Domestic team meetings and help strategize on our U.S. Poverty Campaigns. This may include message development, grassroots expansion planning, and legislative/advocacy planning.
- Participate in weekly staff meetings and other staff gatherings.
- Attend briefings, conferences, and other meetings on behalf of RESULTS and providing the domestic team with notes and recommended strategies from such meetings.
- Set up lobby meetings with members of the intern’s congressional delegation to urge action on our campaigns, and perhaps with other Hill offices where RESULTS has a presence in the district/state.
#2: Provide support to RESULTS volunteers via existing system of conference calls, weekly action alerts, and e-mail newsletters. Activities may include:
- Write and edit U.S. Poverty Weekly Updates, Domestic Outreach Actions and Monthly Actions, U.S. Poverty Campaigns background webpages, action alerts, blogposts, and other written communications.
- Provide materials requested by RESULTS volunteers to assist them in their campaign work.
- Assist in planning and producing monthly conference calls (second Saturday of every month).
- Participate in occasional evening training calls with our grassroots network.
- Possible participation in generating media coverage that is supportive of our campaigns. This may include submitting letters-to-the-editor and opinion pieces, helping plan and organize issue-specific conference calls for editorial writers and other journalists, writing and editing background materials for media campaigns, contacting media outlets and providing them with necessary information, as well as supporting RESULTS volunteers in their efforts to generate local media.
How to apply:
Please send cover letter, resume, two writing samples of any length, and your availability (days and times) to [email protected].
Applicants will be accepted on a rolling basis thus early submission is encouraged. RESULTS Educational Fund is an equal opportunity employer and does not discriminate based on race, color, national origin, age, religion, handicap, gender, or sexual orientation.