Jobs and Internships
Associate, Program Development
Grants Expense Processing Clerk
U.S. Anti-Poverty Campaigns Intern
RESULTS Educational Fund is seeking an Associate whose primary responsibility will be to increase the impact and reach of the organization and its international network of partners by developing strong and expanded relationships with foundation partners and by identifying and cultivating advocacy partners in expansion-priority countries for signature programs (e.g. ACTION). Reporting to the Senior Development Associate, the Associate, Program Development will coordinate foundation stewardship activities, support new foundation prospecting, assist in the advancement of new partner identification and partner support as part of an international expansion strategy, and provide overall administrative support to the team. The Associate will work on multiple portfolios across the Program Development team with a primary focus on the team’s global health (e.g. ACTION) portfolio responsibilities.
Development Support & Coordination
- Coordinate stewardship activities to ensure a high-level of donor management.
- Maintain foundation donor files and continually update donor database records as well as other team and partnership tracking tools.
- Draft, edit, and/or compile communications, documents, and/or presentations for current and/or prospective donor meetings.
- Maintain and track internal calendar for grant reporting, proposal development, and key donor engagement activities.
- Coordinate development of and edit monthly, quarterly and annual reports to foundation partners.
- Conduct preliminary research on foundation prospects.
- Create prospect profiles, briefs, and background documents for current or prospective donor outreach.
- Coordinate mailings, meetings, and calls with foundation partners.
- Support coordination with international partners, various program teams, and senior management to ensure a coordinated approach to stewardship and new foundation outreach.
International Expansion Support & Coordination
- Conduct desk research on expansion countries and potential partners and allies.
- Contribute to material creation for expansion portfolio, including strategy documents, profiles, presentations, and regular updates on progress and success.
- Support the development of tools, and support tracking and management system for new partner identification and engagement processes.
- Assist in developing and managing new partner or ally onboarding and organizational development initiatives.
- Generate summaries of relevant research, activities, and other materials that support expansion efforts.
- Support the development of compelling internal and external communication materials that highlight collective reach and impact of expansion priorities and partners.
- Track expansion opportunities and engagement across RESULTS and ACTION programs, including with international partners.
- Support coordination within Program Development team, across program and operations teams, and international partners – including arranging, facilitating, and reporting on meetings, calls, and relevant projects and events.
- Support logistics, development of schedules and agendas, and creation of materials and documents for meetings, trainings, events, and other outreach activities.
- Support knowledge management on expansion efforts by tracking activities, and ensuring effective documentation and sharing across teams and partners.
- Manage internal meetings, scheduling, and overall calendar coordination across teams.
- Manage and track internal team meetings and priority activities, outcomes, next steps, and joint task lists.
- Support overall initiatives of the team as need and as assigned.
- Proven interest in a related discipline (e.g. international program development, fundraising) and one to two years of experience in the non-profit sector.
- Interest in global health and poverty alleviation, international development, and advocacy (experience working within an advocacy organization a plus).
- Ability to work effectively across cultures, time zones, and work styles (experience working internationally, particularly in a developing country, or within an international network or secretariat is a plus).
- Exceptional communication skills, including writing and editing; ability to develop and present material in a compelling fashion; skill in efficiently presenting information in a variety of formats.
- Strong organizational and planning skills; meticulous attention to detail; resourceful problem-solving; capacity to balance multiple projects; ability to take initiative and coordinate across various teams and time zones to drive initiatives forward.
- Comfortable working with and meeting tight deadlines in a fast-paced environment.
- Proficiency with Microsoft Office programs required.
- Readiness to become proficient using a donor/relational database and tools.
- Self-motivated, strategic, creative, and able to work comfortably both independently and as part of a team.
- Ability and willingness to manage-up and across teams to meet deadlines and drive priorities forward.
HOW TO APPLY
Applications will be reviewed as they arrive, and interviews with qualified candidates will be scheduled immediately. Please send cover letter, resume, and a writing sample to [email protected]. "Associate, Program Development" must appear in the Subject: line of your email.
RESULTS is an equal opportunity employer and does not discriminate on the basis of race, color, age, disability, religion, ethnicity, national origin, gender, or sexual orientation. For more information about RESULTS, please visit our website at www.results.org
Comprehensive package incl: health/dental/vision; life/disability insurance; retirement (with employer match after one year); and health care/dependent care/transportation flex spending accounts.
LEVEL OF LANGUAGE PROFICIENCY
Strong writing and verbal skills in English required
Japanese, French, and/or Spanish a plus
MINIMUM EDUCATION REQUIRED
Reporting to Director of Grants Administration, the Grants Expense Processing Clerk is responsible for first review and related follow up of expenses to ensure organizational compliance.
The Grants Expense Processing Clerk is accountable for 1) reviewing and preparing expenses to ensure that they adhere to organizational and grant requirements and meet organization and grant timelines, and 2) providing guidance and support to staff to resolve staff expense forms and errors. This position plays a significant role in ensuring appropriate use of grants funds and guiding staff toward full organizational compliance and supports overall expenses submission thus leading to timely grants reporting and overall organizational planning and reporting of activities and costs.
- Reviewing and preparing expenses
- Assist in processing a large volume of grants expenses including staff reimbursements, credit cards, and consultant and vendor payments.
- Use a set of guidelines for staff expense form review to conduct first review/feedback to staff member
- Collect all receipts/information needed for credit card charges
- Assist staff in preparing check requests and wire transfer requests for the payment of consultant fees and vendor invoices
- Assist in obtaining relevant physical and electronic documents for annual audit as needed
- Apply coding that is known for travel bookings or other invoices (potential to increase coding responsibility as role grows in knowledge/know-how)
- Providing guidance and support to staff to resolve staff expense form needs and errors
- Providing guidance and support to staff to resolve staff expense form needs and errors:
- Provide guidance and support to staff based on their completion of forms and relevant requirements to ensure that all forms are correct and complete
- Conduct follow up as needed to ensure all expenses and related corrections are submitted in a timely and complete manner
- Support staff members in preparing their expense forms for travel and ongoing reimbursable costs as needed
- At least one work experience/internship in a professional office setting. Preference for experience specifically in coding and/or reconciling expenses, as well as other support /administration related areas
- Standard office etiquette, ability to apply sound judgment to carry out instructions furnished in written or verbal form
- Experience in software applications including Microsoft Word, Outlook, SharePoint, Adobe Acrobat
- Experience using Excel and comfort in reviewing information within this format
- Strong organizational skills; Accuracy and attention to detail
- Ability to learn and apply guidelines to large amounts of information
- Ability to focus on repetitive work and also to multi-task and set priorities in a flexible manner to address changing needs and tight deadlines
- Skilled in fostering communications for successful work within a team/department and able to communicate precise information to other staff members. Pleasant and helpful phone/email and interpersonal manner, customer service-oriented
- Ability to handle confidential information with discretion
- Positive attitude, commitment to high quality work
HOW TO APPLY
Applications will be reviewed as they arrive, and interviews with qualified candidates will be scheduled immediately. Please send cover letter, resume, and a writing sample to [email protected]. "Grants Expense Processing Clerk " must appear in the Subject: line of your email.
RESULTS is an equal opportunity employer. All employment decisions are made without regard to race, color, religion, sexual orientation, gender identity, age, disability, national origin, or any other protected status. For more information about RESULTS, please visit our website at www.results.org.
MINIMUM EDUCATION REQUIRED
Duties listed are subject to change based on interest and organizational needs. This internship is unpaid and requires at least a 3 day/week commitment for 2.5 months or more.
#1: Collaborate on strategic planning for both legislative strategy and grassroots expansion of RESULTS in the U.S.
- Participate in weekly Domestic team meetings and help strategize on our U.S. Poverty Campaigns. This may include message development, grassroots expansion planning, and legislative/advocacy planning.
- Participate in weekly staff meetings and other staff gatherings.
- Attend briefings, conferences, and other meetings on behalf of RESULTS and providing the domestic team with notes and recommended strategies from such meetings.
- Set up lobby meetings with members of the intern’s congressional delegation to urge action on our campaigns, and perhaps with other Hill offices where RESULTS has a presence in the district/state.
#2: Provide support to RESULTS volunteers via existing system of conference calls, weekly action alerts, and e-mail newsletters. Activities may include:
- Write and edit U.S. Poverty Weekly Updates, Domestic Outreach Actions and Monthly Actions, U.S. Poverty Campaigns background webpages, action alerts, blogposts, and other written communications.
- Provide materials requested by RESULTS volunteers to assist them in their campaign work.
- Assist in planning and producing monthly conference calls (second Saturday of every month).
- Participate in occasional evening training calls with our grassroots network.
- Possible participation in generating media coverage that is supportive of our campaigns. This may include submitting letters-to-the-editor and opinion pieces, helping plan and organize issue-specific conference calls for editorial writers and other journalists, writing and editing background materials for media campaigns, contacting media outlets and providing them with necessary information, as well as supporting RESULTS volunteers in their efforts to generate local media.
How to apply:
Please send cover letter, resume, two writing samples of any length, and your availability (days and times) to [email protected].
Applicants will be accepted on a rolling basis thus early submission is encouraged. RESULTS Educational Fund is an equal opportunity employer and does not discriminate based on race, color, national origin, age, religion, handicap, gender, or sexual orientation.